Internal Operations in back office

Location: AEBA Offices in Slobozia, Romania

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Position summary:

The Internal Operations role is a critical position within our back office, focused on ensuring the seamless execution of internal processes that support the broader organizational goals. This role involves managing and optimizing operational workflows, leveraging modern software tools, and coordinating cross-functional teams to enhance efficiency and productivity. The ideal candidate will play a pivotal role in maintaining operational excellence, contributing to key decision-making, and supporting strategic initiatives across company's multinational footprint. This position offers significant exposure to high-level corporate management and provides opportunities for professional growth in a dynamic, fast-paced organization.

 

Responsibilities:

• Provide comprehensive administrative support to department leaders and the CEO, ensuring seamless day-to-day operations and effective communication

• Review, draft, and respond to internal and external communications on behalf of the company, ensuring all interactions are accurate, professional, and aligned with organizational standards

• Facilitate and streamline workflow processes, ensuring the timely and successful completion of tasks and projects across multiple departments

• Manage and coordinate scheduling, including telephone calls, meetings, and calendar management, to optimize the executive team's productivity

• Participate in the planning, coordination, and execution of online marketing initiatives, collaborating with cross-functional teams to meet project deadlines and objectives

• Maintain confidentiality while handling sensitive information and high-level tasks with discretion and professionalism

• Undertake additional responsibilities as assigned, adapting to evolving business needs and contributing to a wide range of operational projects

 

Benefits:

• Hybrid work model with part-time remote options, offering flexibility

• Exposure to cutting-edge technology and modern software tools, fostering continuous learning and development

• Hands-on experience in the management of corporate operations, providing valuable insights into high-level business strategy, process optimization, and decision-making within dynamic, multinational environment, allowing for a deeper understanding of global business practices and cross-functional collaboration across diverse markets

• Significant opportunities for career growth, including access to professional development programs and training

• Paid time off, including vacations and holidays

• Collaborative and innovative work environment, promoting both individual and team success

 

Requirements:

• Bachelor's degree in Business Administration, Operations Management, or a related field (or equivalent experience)

• Proven experience in administrative support, operations, or a similar role within a corporate or multinational environment

• Strong proficiency in modern office software and productivity tools, including Microsoft Office Suite, project management software, and communication platforms

• Exceptional organizational skills with a demonstrated ability to manage multiple priorities and meet tight deadlines

• Excellent written and verbal communication skills in English and Romanian (additional languages are a strong advantage)

• Strong attention to detail, ensuring accuracy and efficiency in tasks, documents, and communications. Experience managing calendars, coordinating meetings, and handling confidential information with discretion

• Ability to work independently and collaboratively. Flexibility to adapt to new tasks and reponsibilities as business needs to evolve

• Familiarity with online marketing tools and platforms is a plus

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How to apply:

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Interested candidates are encoouraged to submit their updated resume and a cover letter detailing their qualifications and experience relevant to the position. Please send your application to info@aeba.ro with the subject line ”Internal Operations Application - Your Name”.

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We look forward to reviewing your application and exploring the possibility of you joining our dynamic team.

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Note: Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.